Data protection

Welcome to lejapolska.com. Thank you for your interest in our products.

This privacy notice explains what kind of personal data we collect and how we use it. The processing of data is based on the principles of correctness, legality, transparency, protection of confidentiality and respect for your rights.

Your personal data (i.e. name, address, telephone number, e-mail address, instant messenger address) are only collected when you provide them on your own initiative, for example via the contact form of this website (https://lejapolska.com/, the contact form shows which data is collected when filling in such a form) and in the e-mail correspondence addressed to us.

The provision of data is voluntary, but necessary in order to obtain a product offer and to conclude and perform a contract (sales contract, service contract).

In addition, we record the IP address assigned by your internet service provider to the computer system you used to fill in the contact form, as well as the date and time of filling it in. The collection of this data is necessary in order to be able to trace the (possible) misuse of your e-mail address at a later stage, i.e. for our legal protection. This personal data will not be passed on to third parties.

I. Controllers of personal data

In accordance with Articles 13, 26 and 28 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (the “General Data Protection Regulation”) (“GDPR”), we inform you about the fact that we jointly process your personal data and inform you about the main content of the joint arrangements of the Co-Handlers.

The co-handlers of your personal data are:

  • Leya Vissers limited partnership with its registered office in loc. Studzieniec (KRS 0000934872), hereinafter referred to as the Executive Administrator.
  • Leja Spółka z ograniczoną odpowiedzialnością spółka komandytowa with its registered office in loc. Studzieniec (KRS 0000589056), hereinafter referred to as Co-Administrator.

The co-handlers jointly administer your personal data for the following purposes:

  1. for the conclusion of a contract and its subsequent performance (basis under Article 6(1)(b) of the GDPR);
  2. for the purpose of us offering you products directly (direct marketing), which is the exercise of our legitimate interest in doing so (basis of Article 6(1)(f) GDPR);
  3. for analytical purposes [general optimisation of our products, optimisation of our service processes, building up knowledge about our customers, financial analysis of our company, etc.], which is the exercise of our legitimate interest in doing so (basis of Article 6(1)(f) of the GDPR);
  4. for the possible establishment, investigation or defence against claims in pursuance of our legitimate interest in this regard (basis of Article 6(1)(f) of the GDPR); 
  5. for archiving (evidence) purposes, in pursuit of our legitimate interest in preserving information in the event of a legal need to prove the facts (Article 6(1)(f) GDPR);
  6. for customer satisfaction surveys in pursuit of our legitimate interest in determining the quality of our service and the level of satisfaction of our customers with our products and services (basis of Article 6(1)(f) GDPR);

II. Common arrangements between the Administrators

As part of the Co-Administration Agreement, we and the Co-Handler have agreed on our respective responsibilities regarding the fulfilment of our obligations under the GDPR, in particular we have agreed that:

  • We, as the Executive Administrator, are responsible for performing the information obligation towards you. 
  • Leja Spółka z ograniczoną odpowiedzialnością spółka komandytowa, as Co-Administrator is responsible to you for enabling you to exercise your rights. Notwithstanding this arrangement, you may also exercise your rights against us. In this case, we will forward your request to the Co-Administrator, who will fulfil your request.

III. Contact point

Together with the Co-Handler, we have decided to establish a common point of contact, which you can contact regarding the protection of your personal data by email at info@lejapolska.com or in writing to our registered office address: Studzieniec 28, 64-610 Rogoźno.

IV. Your rights. Right to object

In accordance with the GDPR, you have:

  1. The right to access your data and to receive a copy of it;
  2. The right to rectify (amend) your data;
  3. The right to erasure, restriction of data processing;
  4. The right to data portability;
  5. The right to lodge a complaint with a supervisory authority,
  6. The right to object to the processing of your data.

You have the right to object to the processing of your data on the basis of point I(2) to (6) (i.e. where we cite a legitimate interest, but excluding direct marketing) described above. We will stop processing your data for these purposes unless we can demonstrate that there are compelling legitimate grounds for us to process your data which override your interests, rights and freedoms or your data is necessary for us to possibly establish, assert or defend claims.

You have the right to object to the processing of your data for direct marketing purposes at any time.  If you exercise this right – we will stop processing your data for this purpose.

V. Data retention period

Your personal data resulting from the conclusion of a contract of sale or provision of services will be processed for the period during which claims related to the contract may arise, i.e. 3+1 years from the end of the year in which the contract expired, of which the period of 3 years is the longest possible limitation period for claims, an additional year is for last-minute claims and problems with delivery, and the counting from the end of the year serves to determine a single data deletion date for contracts ending in a given year. 

If a contract is not concluded within 3 months after we have made you an offer / after we have received your offer, your personal data related to the contractual arrangements will be deleted immediately with the exception of data needed for direct marketing.

We may process data processed for direct marketing of our products and services until you object to its processing for this purpose or we determine that it has become obsolete.

VI. Recipients of data

Your personal data may be disclosed to our subcontractors (processors), including the commercial broker “SAVIA” WILLEM VISSERS, based in Kicin, 6 Makowa Street, 62-004 Kicin, and to transport, accounting, legal, tax, IT companies, loss adjusters, loss adjustment contractors, marketing agencies.